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You’re probably wondering how you can afford a high-end venue when you may be working with a not-so-high-end budget. We have come across an increasing number of newly engaged couples that have a hard time finding the venue that’s falls within their budget (and their vision). And since the venue will be the largest expense on the wedding planning list, many Brides-to-be are looking to reduce the cost of their reception venue, while making sure it’s everything they’ve always dreamed of.
We have gathered some ideas that might help ease the process of finding the right venue that will cater to you and your needs.
- When you call the venue to set up an appointment, do not mention that you are interested in hosting your wedding there. In the beginning, just say you are interested in setting up an appointment to visit the location for an upcoming event. The word “wedding” automatically marks up the price! Once you get a feel for the pricing for regular events, then you can start talking about the pricing for a wedding and see how you can leverage the initial conversation.
- Look for a venue that allows you to use your own vendors. Usually, when the venue has preferred vendors, they have set rates so they can make more money, leaving you at a standstill financially in other areas of your wedding planning. Oh and feel free to contact @Favors_and_More to discuss pricing for floral arrangements, favors and much more! ;o)
- Although there are specific wedding seasons throughout the year, try to host your wedding on an off-season. This is true in other areas of your life as well…such as Halloween Costumes being super expensive just before Halloween, but 50%+ off the day AFTER Halloween. If you have an off-wedding-season wedding, you may be able to save a little.
- Try to pick a date other than Saturday Night; Saturday is such a huge party night, so the rates are more expensive at almost every venue.
- Think outside the box! Look for a location where people wouldn’t normally think to host a wedding, such as a Golf Course, a Winery or even a Museum/Aquarium. Those places would be an interesting site for your guests and the cost may be less than a venue that typically hosts weddings. Some non-traditional places such as a museum may have historical significance and a great amount of design elements that can be worked into your wedding theme/decor. When you find a venue that suits your personal style, look around to see if you can use anything in the space that you’ll be able to tie into your floral arrangements, table decor, etc.
- See if hosting your event during the day is less expensive. Brunch style weddings are a lot more common lately and can save you some money in the long run.
- Consolidate! Consider choosing a single venue for both your ceremony and reception. That way, you can cut down on travel costs, and you won’t have to pay fees for two separate locations.
- Last but not Least don’t be afraid to ask for a discount if you are paying in full/cash when you book the location.
We hope these tips help you on your journey to finding the right venue for your wedding day!
Thank you for reading!
Congratulations on your recent engagement!! We know you are super excited about choosing the theme, colors, flowers and favors for your wedding. Or not! And that’s completely fine. 🙂
Although the wedding planning process may seem like it’s loaded with things women “should” be doing, there are plenty of goodies you can help out with. You may even enjoy it! Your level of involvement will determine whether or not you feel like a guest at your own wedding and it will help keep your fiancé sane throughout the process.
“How could I possibly be involved?” you ask? You can most likely help in a couple (or all) of these areas:
- Putting together the Guest List and Seating Arrangement
- Designing and printing your engagement announcement and/or save-the-date
- Working on your wedding website (if you choose to have one)
- Writing your own wedding vows
- Managing your wedding budget (assuming you’re good at math and/or using Microsoft Excel…lol). Keep in mind that whatever budget you decide on, you’ll exceed it by about 15-20%. Sad, but usually very true.
- Helping negotiate contracts with vendors (this will help with the bullet point above)
- Selecting a couple of Venues, DJs/Bands, Photographers/Videographers, Day-Of Coordinators, etc. to choose from and setting up meetings. We suggest you meet with all of the vendors together. This will help keep you and your fiancé on the same page (especially when it comes to the budget)
- Selecting Songs / Playlists / “do-not-play” list
- Looking for a dance company you feel comfortable taking lessons with (especially necessary if you have two left feet)
- Selecting Food and Drink menu
- Choosing the Limo / Car Service
- Tipping the Vendors – Gratuities are a big part of wedding etiquette. Research how much to tip vendors such as florists, photographers and entertainers.
If that is not enough to work on…here is one more thing for the list. Above all, and most importantly, remember your number 1 duty is to be supportive! The love of your life needs you to be there for her when things seem to be falling apart (even though everything is probably going really well). ;o)
Thanks in advance for all of your help during the planning process!!
Every Bride in the World